What's on the sheet, and who gets it

Where it comes from

Every part of the sheet comes from another tab. Change it there and the sheet follows.

1. Call times and day notes: the day’s Edit Day dialog on the Schedule.
2. Scenes, pages and setting: the strips on that day.
3. Characters: the characters in each scene. When a scene has storyboard panels, only the characters in those panels are listed.
4. Locations, contacts, permit notes and nearby services: the Locations tab.
5. Crew list: the Team roster, with each person’s department, email and phone.

What the PDF adds

Download PDF, and the PDF sent by email, lay the same facts out for print:

1. CAST, with each character, actor, call time and scenes. Cast call is the day’s cast call, or 30 minutes before crew call if none is set.
2. LOCATIONS, with company moves between them and each location’s nearby services.
3. The CREW list, grouped by department, with email and phone.
4. Day notes, under NOTES.

With Shot List or Storyboards turned on next to Attach, the downloaded PDF adds those pages too.

Who gets it, and how

When you press Send Callsheet, the app looks at each person on the roster:

1. Joined the project with an account, or has a paired device: In-app. It lands in their Call Sheets tab in CinemaCrew.
2. Has an email but no app: Email, with the PDF attached.
3. Has neither: left out.

The sheet goes to the whole roster, including people with no call that day. A Cast tag marks who plays a character in the day’s scenes.

Reading delivery

After a send, a Delivery list appears under the buttons.

1. In-app rows show Delivered, Opened and Confirmed. Each turns green as it happens. Opened is set the first time they view it. Confirmed is set when they tap Confirm receipt in the app.
2. Email rows show Emailed. Email can’t report opens.

The names without Opened are the calls worth making.

Sending again

A call sheet can be sent more than once. A new send goes to everyone on the roster, and it clears Opened and Confirmed so you can see who has read the new one. The row on the Callsheets tab shows the last send’s time and count.