Props vs Breakdown vs Scouting

Which tab am I in?

Tab	Who uses it	The question	What a row holds
Scouting	Art department, buyers	Where do we get it?	Vendor or rental house, daily rate, photos, and a status: to find, scouted, reserved, rented, returned or passed
Breakdown	1st AD, production	What does this scene need?	One of 15 categories, from props and SFX to animals and grip, tagged to scenes, with a prep status: todo, ready, on-set or wrapped
Props	Production design	What does it look like?	Category, scale, description, a picture, and the scenes it is in

How they link

Script import. The review step lists props, set dressing, vehicles and animals found in the action lines. Each one you keep becomes a Breakdown element tagged to its scenes and a Scouting item marked To find. Props, set dressing and vehicles also become a prop here. A rule made there can point a word in the script at something already on the Scouting board.

Breakdown and Scouting stay in step. Rename either and the other follows. Reserve or rent the Scouting item and the element turns Ready. Delete one and the other goes too, unless the Scouting item already has a vendor, photos or a rental.

Breakdown to Props. For an element you added by hand, Add to Design makes a prop here with the same scene tags, and the button changes to In Design ✓. The new prop shows a blue Breakdown badge. The prop doesn’t follow later changes to the element: its look is the art department’s to change.

Which do I need?

On a small shoot, the Breakdown is often enough: it’s the list of what each scene needs, and it feeds the schedule and the call sheet. Work the Scouting list when you’re renting, and the Props tab when the look matters.