Adding & Editing Locations

Adding a Location

Click the + Add Location button at the top of the Locations tab. An inline form appears with two fields:

• Name (required) — The location name (e.g., “Coffee Shop”, “Police Station”)
• Address (optional) — A street address, city, or general area

Click Create Location to save, or Cancel to discard.

Inline Edit Description

Each location row displays its description text. Click the description to switch to an editable text input with save and cancel controls. Locations without a description show an italic placeholder that you can click to start writing.

Auto-Describe

Each location row has an Auto-Describe button that generates an AI description using the location’s name and scene context — including the predominant setting (INT./EXT.), time of day, and the active production design’s style prompt. The generated description is saved back to the location record.

Auto-Describe is also available inside the portrait modal, where it generates a description if none exists and then uses it as the basis for the image prompt.

The Edit Modal

Click the edit (pencil) button on any location row to open the full Edit Location modal. The modal is organized into five sections: General, Address, Contact, Permits & Availability, and Cost & Notes.

Address & Google Places Autocomplete

The Address field uses Google Places Autocomplete — start typing and select a suggestion from the dropdown. When you pick a suggestion, the city, state, country, and latitude/longitude fields are auto-filled from the selected place.

You can also type an address manually without selecting an autocomplete suggestion — the location will save without coordinates in that case.

Coordinates (latitude and longitude) are what enable the Scout button on the location row, which provides the interactive map and nearby-services features described below.

Location Scouting & Points of Interest (POI)

The Scout button (compass icon) on each location row opens the scout modal. This button is only available for locations that have latitude and longitude coordinates.

The scout modal includes:

• Interactive Google Map — Centered on the location with a red pin marking the exact position
• Nearby Services — Automatically discovers the closest grocery store, ER/hospital, and gas station to the location
• Browse Alternatives — Use the left/right arrows to cycle through up to 5 alternatives per service type, with distance shown in miles
• Color-coded markers — Green for grocery, blue for hospital, orange for gas station
• Weather — Shows current conditions at the location including temperature, humidity, wind speed, UV index, and cloud cover

Click Save to store the selected nearby services on the location record. If a location has no saved services yet, they auto-save on first scout.

Contact Information

The Contact section stores a contact name, phone number, and email for the location manager or property owner. This keeps all the info your team needs for location access in one place, directly on the location record.

Permits & Availability

The Permits & Availability section tracks everything related to filming permissions and scheduling:

• Permit Required toggle — Marks the location as needing a permit; a badge appears on the location row when enabled
• Permit Notes — Free-text field for permit details, application status, conditions, or anything else related to the permit process
• Availability Notes — When the location is accessible, time restrictions, seasonal notes, or booking windows

Uploading a Permit Document

You can upload a scanned or photographed permit document directly to the location record, keeping the original paperwork attached alongside the permit notes.

• Accepted formats — PDF, JPEG, PNG, HEIC, HEIF, TIFF, and WebP (up to ~15 MB)
• HEIC/HEIF auto-conversion — Photos taken on iPhone in HEIC or HEIF format are automatically converted to WebP on upload
• Previews — Image files get a thumbnail preview; PDFs show a document icon
• View — Opens the full document in a new browser tab
• Replace or remove — Upload a new file to replace the existing one, or click Remove to delete it

Cost & Notes

• Daily Rate — Cost per day for the location, used in budgeting
• Notes — Free-form field for anything else: parking, power access, noise considerations, crew staging areas, etc.