Signing & Countersigning

Sending a Memo

When your deal memo is in Draft status, click Send. This does three things:

1. 1 Generates a unique signing token with a 7-day expiry.
2. 2 Sends an email to the crew member with the signing link.
3. 3 Updates the memo status to Sent.

The Crew Signing Experience

The crew member clicks the link in their email and lands on a public signing page at /sign/[token]. No login required. On this page they can:

• Review all deal terms and clauses
• Draw their signature on a canvas
• Click Sign to submit

Email Notifications

The system sends emails at each step of the signing flow:

• Memo sent — Crew member receives the signing link.
• Crew signed — Producer is notified the crew member has signed.
• Fully executed — Both parties receive a copy once countersigned.

Countersigning

After the crew member signs, the memo moves to Signed status. As the producer, you’ll see a Countersign button. Draw your signature and confirm to fully execute the deal.

Pre-Signing

You can also pre-sign a memo before sending it. This adds your producer signature first, so when the crew member signs, the deal is fully executed immediately — no separate countersigning step needed.

Content Integrity

Each time a signature is recorded, CSF computes a SHA-256 hash of the memo’s terms and clauses. This hash is stored alongside the signature, so any tampering after signing can be detected. You can think of it as a digital seal — if the content changes, the hash won’t match.

Status Badges

Each memo displays a color-coded badge reflecting its current state:

• Draft Gray — not yet sent
• Sent Blue — awaiting crew signature
• Signed Yellow — crew signed, awaiting countersignature
• Countersigned Green — fully executed