Exporting Your Budget

Exporting as PDF

1. 1Open the Budget tab in your project.
2. 2Click Export PDF in the header, to the right of the shoot-days badge.
3. 3A PDF downloads automatically, named after your project and the date (for example the-last-reel-budget-2026-07-04.pdf).

What’s in the PDF

The document mirrors what’s on screen:

• Your project title and an export timestamp at the top of every page, with page numbers.
• A Budget Top Sheet page listing every department by Code, Department, Allow, Actual and Savings, ending in the Grand Total.
• A detail page for each department that has line items, listing every line with #, Description, Qty, Unit, Rate, ×, Allow, Actual and Savings, plus the department total.

Departments with no line items are shown on the top sheet but don’t get their own detail page. Deleted (soft-removed) line items are left out entirely.

Reviewing Before Export

A quick pass before you export keeps the PDF clean:

• Add any smart suggestions you still want in the budget — ghost rows aren’t line items yet, so they won’t appear in the PDF.
• Confirm your × multipliers still match your current schedule if shoot days have changed.
• Fill in Actual figures where you have them so the Actual and Savings columns tell the full story.

Tips for Budget Management

• Export at milestones — save a PDF snapshot after significant changes so you have a paper trail of budget revisions.
• Track actuals as you go — entering real costs turns the Savings column into an at-a-glance over/under report on both the screen and the export.
• Re-export after schedule changes — when shoot days shift, revisit the affected multipliers, then export a fresh copy.
• Share the PDF with producers, investors or financiers for approval and funding conversations.